Follow the steps described below to use Microsoft Outlook 2003 and 2007 to send/receive emails from your email account:
1. Start Microsoft Outlook 2003. On the Tools menu, click E-mail Accounts.
2. Select Add a new e-mail account and click Next.
3. Under Server Type, click the appropriate incoming mail server type and then click Next.
4. Under the User Information area, type the name that you want others to see when you send a message, in the Your Name field. Incase you selected POP3 as the incoming mail server in the above step, enter the Incoming mail server as pop.yourdomainname.com. If you selected IMAP as the incoming mail server, then the mail server you need to use is imap.yourdomainname.com. The SMTP server address in any case will be entered as smtp.yourdomainname.com. Type your complete email address and the corresponding password in the User Name and Password boxes respectively under Logon Information.
5. Now click More Settings button and select the Outgoing Server tab. Here you need to check the My outgoing server (SMTP) requires authentication checkbox. Once that is entered, click OK.
6. Click Finish to close the E-mail Accounts dialog box.
7. Now under Send/Receive button, click Send/Receive All and the mails will be downloaded.
Note
Usually, the port used for the Outgoing Mail Server/SMTP Service is 25. However, there might be a situation where your ISP might be blocking the use of port 25 for SMTP service. Many ISPs block port 25 in order to minimize the amount of spam sent using their network. If you are facing issues sending mails using the default port 25, you can confirm with your ISP whether port 25 is indeed blocked by them.
To circumvent this, Rapid Payment Solutions allows you to use an alternate port 587 for sending mails if port 25 is blocked:
1. In Microsoft Outlook, on the Tools menu, click E-mail Accounts.
2. Select View or change existing email accounts and click Next.
3. Select the email account you wish to modify and click Change.
4. In the Internet E-mail Settings section, click More Settings.
5. Under the Advanced tab, replace the default port number 25 with the alternate port number 587 in the field provided for Outgoing server (SMTP).
6. Click OK, Next and then Finish to save the changes.
